Maintaining Office Server Extensions

How to Configure Web Subscriptions on an OSE-extended Web

On the Configure Web Subscription Settings page, you have several options to configure user subscriptions. The Configure Web Subscription Settings page is accessible from the Microsoft Office Server Extensions (OSE) Administration Home Page.

To open the Web Subscription Settings page

1. If you are logged on locally to the Web server with OSE installed, click Start, point to Programs, point to Microsoft Office Server Extensions, and then click OSE Administrator (HTML).

   – or –

   If you are connecting remotely to the Web server with OSE installed, enter the following URL in your Web browser:

   http://site_name/msoffice/msoadmin/

   where site_name is the name of the OSE-extended web.

   When you are connected to the OSE Administrator Home Page, you see the name of the server you are connected to at the bottom of the configuration and management pages.

2. Click Configure Web Subscription Settings.

Note   The OSE Administration Home Page can be viewed only with Microsoft Internet Explorer version 4.0 or later, or Netscape Navigator version 3.0 or later.

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Enable or disable Web Subscriptions

On the Configure Web Subscription Settings page, you can enable or disable all Web Subscriptions.

To enable or disable Web Subscriptions

1. Next to Web Subscriptions are, click On to enable Web Subscriptions.

   – or –

   Click Off to disable Web Subscriptions.

2. Click Submit.

Note   If you disable Web Subscriptions, any changes you make to other Web Subscriptions settings are not saved when you click Submit.

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Specify the SMTP mail server

When you enter the name of your Simple Mail Transfer Protocol (SMTP) mail server on the Configure Web Subscription Settings page, use the fully qualified domain name (FQDN). If you are using WINS on your network, you can also enter the computer name without the leading double backslashes (\\).

To specify an SMTP mail server

1. In the SMTP Mail Server box, type the name of the mail server.
2. Click Submit.

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Define intervals for e-mail notifications

Subscribers choose to receive e-mail notifications when documents change. They also select when they want to receive the e-mail notifications. Subscribers can receive e-mail notifications at one of the following time intervals:

• When a change occurs
• Once a day
• Once a week

On the Configure Web Subscription Settings page, you define the details of the time intervals for sending e-mail notifications.

To define the details of e-mail notification intervals

1. Scroll to the Times to Send Document Change Notifications section of the Configure Web Subscription Settings page.
2. In the Immediate notifications every x minutes box, enter a value for x.
3. In the Daily notifications at box, enter a time of day.
4. In the Weekly notifications on box, enter a day of the week, and time of day.
5. Click Submit.

Note   The Office Server Extensions Notification Service caches the notification times. When you click Submit, the service automatically stops and then restarts so that the new times are read. The service might be unable to stop if it is busy processing notification records. In this case, try to stop and restart the service manually by using Services in Control Panel.

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Monitor Web Subscriptions

In addition to specifying settings, you can also monitor all the subscriptions on your OSE-extended web from the OSE Administration Home Page.

To view and modify Web Subscriptions

1. If you are logged on locally to the Web server with OSE installed, click Start, point to Programs, then point to Microsoft Office Server Extensions, and then click OSE Administrator (HTML).

   – or –

   If you are connecting remotely to the Web server with OSE installed, enter the following URL in your Web browser:

   http://site_name/msoffice/msoadmin/

   where site_name is the name of the OSE-extended web.

   When you are connected to the OSE Administration Home Page, you see the name of the server you are connected to at the bottom of the configuration and management pages.

2. To view the list of Web Subscriptions, click Manage Web Subscriptions.
3. To sort the list in ascending order, click the column heading of the list you want to sort; and then click to sort the list in descending order.
4. To filter the list, click Web Subscriptions where, select User, URL, or E-mail, then specify a value, and then click Update to update the list with the filter applied.
5. To delete one subscription, select the subscription, and then click Delete.

   – or –

   To delete all the subscriptions in the filtered view, click Delete All.

Note   Subscribers are not notified automatically when you delete subscriptions. If you want subscribers to know when you delete their subscriptions, you must notify them.