Using Office with a Web Server

How to Use FTP to Open and Save Documents

If your Web server does not support Microsoft Office Server Extensions (OSE), Microsoft FrontPage Server Extensions, or the Distributed Authoring and Versioning (DAV) Internet protocol, you cannot use the Web Publishing feature. However, users can still open and save files by using the FTP Internet protocol.

In Microsoft Office applications, the Open and Save As dialog boxes (File menu) support logging on to an FTP site and resolving FTP and HTTP addresses. This allows Office users to open or save documents on FTP sites as easily as they open and save documents on a hard disk.

To log on to an FTP site from within an Office application, users must have dial­up networking access through an Internet service provider (ISP) or through a proxy server on a local area network (LAN).

To add an FTP site to the Open or Save As dialog box

1. On the File menu, click Open or Save As.
2. In the Look in box, click Add/Modify FTP Locations.
3. In the appropriate boxes, enter the full FTP path, logon name (or anonymous), and password.

After the initial connection to an FTP site, the Office applications keep track of the FTP address and logon credentials. The FTP site appears in the Look in box in the Open and Save As dialog boxes. Users can also edit or delete FTP site information.

To connect to an FTP site after the initial connection

1. On the File menu, click Open or Save As.
2. In the Look in box, under FTP Locations, select an FTP site.

   When you save Office documents to an FTP site, be sure to include the appropriate file name extension. For example, include the extension .doc for Microsoft Word documents.