Microsoft® Office XP Resource Kit

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Office Resource Kit / Maintenance / Using System Policies
Topics in this chapter
  Understanding System Policies  
  How to Set System Policies  
  Office System Policies  
  Working with Difficult Policies  
 

Office System Policies

Each system policies template (ADM template) available with the Office XP Resource Kit provides a selection of customizable registry entries. Some of the settings you can change are listed in this topic. To see the possible range of values for these policies, open the ADM template with a text editor (such as Notepad) and examine the listed parameter boundaries, or run the System Policy Editor and examine the work area for each policy. For text boxes requesting file or path information where you must provide a string value, be sure to carefully provide the text using appropriate syntax.

Policies in the Office policy template

The Office10.adm template contains policy settings common to all of the Microsoft Office XP applications. You can use a text editor to open the template and examine the contents. Below is a sample of some of the policy settings you can set to customize a configuration of Office (entries in bold are policies):

Microsoft Office XP

Security Settings

Disable VBA for ALL Office applications
Unsafe ActiveX Initialization

Language Settings

User Interface

Display menus and dialog boxes in
Display help in

Enabled Languages

Show controls and enable editing for

Afrikaans
Albanian
Amharic

Installed version of Microsoft Office

Other

Office on the Web language
Prevent language tune-up from running
Do not adjust defaults to user's locale
Disallow Taiwan calendar

Policies in the Access policy template

Below are samples of some of the policy settings available in the Access10.adm template (entries in bold are policies):

Microsoft Access 2002

Tools | Macro

Security

Trust all installed add-ins and templates

Customizable error messages

List of error messages to customize

Disable items in user interface

Predefined

Disable command bar buttons and menu items
Disable shortcut keys

Custom

Disable command bar buttons and menu items
Disable shortcut keys

Miscellaneous

Do not prompt to convert older databases
Custom Answer Wizard database path

Policies in the Excel policy template

Below are samples of some of the policy settings available in the Excel10.adm template (entries in bold are policies):

Microsoft Excel 2002

Tools | Macro

Record New Macro…

Store macro in Personal macro Workbook by default

Security

Security Level
Trust all installed add-ins and templates
Trust access to Visual Basic Project

Customizable error messages

List of error messages to customize

Data recovery

Do not show data extraction options when opening corrupt workbooks

Assume structured storage format of workbook is intact when recovering data

Corrupt formula conversion

Miscellaneous

Chart gallery path
Custom Answer Wizard database path
Enable four-digit year display
Locally cache network file storages
Locally cache PivotTable reports
Automatic query refresh
OLAP PivotTable User Defined Function (UDF) security settings

Policies in the FrontPage policy template

Below are samples of some of the policy settings available in the Fp10.adm template (entries in bold are policies):

Microsoft FrontPage 2002

Tools | Options…

General

Startup Task Pane

New Page or Web Links

Custom Link #1
Custom Link #2
Custom Link #3

Disable items in user interface

Predefined

Disable command bar buttons and menu items

Custom

Disable command bar buttons and menu items

Policies in the Outlook policy template

Below are samples of some of the policy settings available in the Outlk10.adm template (entries in bold are policies):

Microsoft Outlook 2002

Tools | Macro

Security…

Security Level

Instant Messaging

Disable Instant Messaging in Outlook
Installation URL

Customizable error messages

List of error messages to customize

Miscellaneous

NetMeeting
Data format for importing cc:Mail (DB8 only)
Junk e-mail filtering
Auto-repair of MAPI32.DLL
Convert PST stores to LST stores
Delete converted PST stores after xxx days or Outlook startups
Prevent users from adding HTTP e-mail accounts
Prevent users from making changes to Outlook profiles

Exchange settings

Exchange view information
Folder size display
OST Creation
Personal distribution lists (Exchange only)

Outlook Today settings

Outlook Today availability
URL for custom Outlook Today
Folders in the Messages section of Outlook Today

Folder Home Pages for Outlook special folders

Disable Folder Home Pages
Folder Home Page Security
Inbox Folder Home Page
Calendar Folder Home
Contacts Folder home Page
Deleted Items Folder home Page
Drafts Folder Home Page

Policies in the PowerPoint policy template

Below are samples of some of the policy settings available in the Ppt10.adm template (entries in bold are policies):

Office PowerPoint 2002

Tools | AutoCorrect Options…

AutoFormat as you type

Replace straight quotes with smart quotes
AutoFit title text to placeholder
AutoFit body text to placeholder

Tools | Options…

Edit

Replace straight quotes with smart quotes
When selecting, automatically select entire word
Use smart cut and paste
Drag-and-drop text editing
New charts take on PowerPoint font
Maximum number of undos
New animation effects
Multiple masters
Password protection
Tools | Macro

Security

Security Level
Trust all installed add-ins and templates
Trust access to Visual Basic Project

Disable items in user interface

Predefined

Disable command bar buttons and menu items
Disable shortcut keys

Custom

Disable command bar buttons and menu items
Disable shortcut keys

Miscellaneous

Custom Answer Wizard database path

Policies in the Publisher policy template

Below are samples of some of the policy settings available in the Pub10.adm template (entries in bold are policies):

Microsoft Publisher 2002

Default File Locations

Publication location
Picture location

Tools | Spelling

Do not flag spelling errors in words containing mixed digits
Do not flag spelling errors in words that look like URLs or e-mail addresses

Use the user dictionary for spelling correction suggestions
Arabic spelling options
Hebrew spelling options

Tools | Macro

Security

Security Level
Trust all installed add-ins and templates

Format

Prompt user when reapplying a style

Spelling

Check spelling as you type
Ignore words in UPPERCASE
Show repeated words

Miscellaneous

Disable Tools | eServices
Prevent web pages displayed in Publisher from accessing the Office object model

Default Publisher direction
Activate Input Sequence Checker
Use type and replace
Add double quotes in Hebrew alphabet numbering
Convert wizards to right-to-left layout

Policies in the Word policy template

Below are samples of some of the policy settings available in the Word10.adm template (entries in bold are policies):

Microsoft Word 2002

Tools |AutoCorrect

AutoCorrect

Correct TWo INitial CApitals
Capitalize first letter of sentence
Capitalize names of days
Correct accidental usage of cAPS LOCK key
Replace text as you type
Correct keyboard setting

AutoFormat as you type

Replace as you type

Straight quote with smart quotes
Ordinals (1st) with superscript
Fractions (1/2) with fraction character
Symbol characters (-) with symbols
"Bold" and _italic_ with real formatting
Internet and network paths with hyperlinks
Match parentheses
Auto space
Dash-like characters

Apply as you type

Headings
Borders
Tables
Dates
Automatic bulleted lists
Automatic numbered lists
First line indent
Closings

Automatically as you type

Format beginning of list item like the one before it
Set left indent on tabs and backspace
Define styles based on your formatting
Insert memo closing
Launch Greetings Wizard
Insert closing

Policies in the Clip Organizer policy template

These are the policy settings available in the Gal10.adm template.

Microsoft Office XP Clip Organizer

Disable Clips Online access from Clip Organizer
Clip Organizer Online URL
Disable menu item: File | Open Clip In…
Disable menu item: File | Add Clips to Organizer | From Scanner or Camera
Disable menu item: File | Send to Mail Recipient (as Attachment)…
Disable menu item: Tools | Tools on the Web…
Hide 'My Collections'
Hide 'Office Collections'
Hide 'Shared Collections'
Hide 'Web Collections'
Prevent automatically importing clips
Prevent users from importing new clips
Prevent changes to primary collection
Enable preview of sound and motion on Terminal Server

Policies in the Windows Installer policy template

Below are the policy settings available in the Instlr11.adm template.

Windows Installer (HKCU)

Always install with elevated privileges
Search order
Disable rollback
Disable media source for any install

Windows Installer (HKLM)

Disable Windows Installer
Always install with elevated privileges
Disable rollback
Disable browse dialog box for new source
Disable patching
Disable IE security prompt for Windows Installer scripts
Enable user control over installs
Enable user to browse for source while elevated
Enable user to use media source while elevated
Enable user to patch elevated products
Allow remote Terminal Server installations
Cache transforms in secure location on workstation
Logging

Office policies that accept environment variables

The following tables list Microsoft Office XP policies that accept environment variables, and the Windows registry entry that corresponds to each policy.

Office policies that accept environment variables

Policy name Registry entry
Microsoft Office XP | Graph settings
| Custom Answer Wizard database path
HKCU\Software\Policies\Microsoft\Office
\10.0\Graph\AnswerWizard
\AdminDatabase
Microsoft Office XP | Graph settings
| Graph gallery path
HKCU\Software\Policies\Microsoft\Office
\10.0\Graph\Options\GalleryPath
Microsoft Office XP | Shared paths
| Shared templates path
HKCU\Software\Policies\Microsoft\Office
\10.0\Common\General\SharedTemplates
Microsoft Office XP | Shared paths
| Shared themes path
HKCU\Software\Policies\Microsoft\Office
\10.0\Common\General
\WorkgroupThemes
Microsoft Office XP | Shared paths
| Web Query dialog home page
HKCU\Software\Policies\Microsoft\Office
\10.0\Common\General
\UserQueriesFolder
Microsoft Office XP | Shared paths
| User templates path
HKCU\Software\Policies\Microsoft\Office
\10.0\Common\General\UserTemplates
Microsoft Office XP | Save My Settings Wizard | Default location to store settings file (OPS) HKCU\Software\Policies\Microsoft\Office
\10.0\Common\General\settings
\defaultOPSfile

Access policies that accept environment variables

Policy name Registry entry
Microsoft Access 2002 | Miscellaneous
| Custom Answer Wizard database path
HKCU\Software\Policies\Microsoft\Office
\10.0\Access\AnswerWizard
\AdminDatabase

Excel policies that accept environment variables

Policy name Registry entry
Microsoft Excel 2002 | Miscellaneous
| Custom Answer Wizard database path
HKCU\Software\Policies\Microsoft\Office
\10.0\Excel\AnswerWizard
\AdminDatabase
Microsoft Excel 2002 | "Tools | Options…" | General | Alternate startup file location HKCU\Software\Policies\Microsoft\Office
\10.0\Excel\Options\AltStartup
Microsoft Excel 2002 | "Tools | Options…" | General | Default file location HKCU\Software\Policies\Microsoft\Office
\10.0\Excel\Options\DefaultPath
Microsoft Excel 2002 | Miscellaneous
| Chart gallery path
HKCU\Software\Policies\Microsoft\Office
\10.0\Excel\Options\GalleryPath
Microsoft Excel 2002 | "Tools | Options…" | Save |AutoRecover save location HKCU\Software\Policies\Microsoft\Office
\10.0\Excel\Options\AutoRecoverPath

PowerPoint policies that accept environment variables

Policy name Registry entry
Microsoft PowerPoint 2002| Miscellaneous
| Custom Answer Wizard database path
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\AnswerWizard
\AdminDatabase
Microsoft PowerPoint 2002 | "Tools | Options…" | Save | Default file location HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\RecentFolderList
\Default
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" | Broadcast Settings
| Recording - Save it in the following location
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\ArchiveLoc
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" | Broadcast Settings
| Other Broadcast Settings | Chat server URL
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\ChatURL
Microsoft PowerPoint 2002 | Slide Show
| Online Broadcast | Set Up and Schedule…" | Broadcast Settings
| Other Broadcast Settings |Chat file CAB
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\ChatFile
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" | Server Options | Shared file location
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast
\FileServerLoc
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" |Server Options | The Server will access presentation files from
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\NetShow
\NetShowFileLoc
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" |Server Options | Other NetShow Settings | Location of audio ASD file
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\NetShow
\Options\AudioAsd
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" |Server Options | Other NetShow Settings | Location of video ASD file
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\NetShow
\Options\VideoAsd
Microsoft PowerPoint 2002 | "Slide Show
| Online Broadcast | Set Up and Schedule…" |Server Options | Other NetShow Settings | Multicast address
HKCU\Software\Policies\Microsoft\Office
\10.0\PowerPoint\Broadcast\NetShow
\Options\MulticastAddress

Publisher policies that accept environment variables

Policy name Registry entry
Microsoft Publisher 2002 | Default location | Publication location HKCU\Software\Policies\Microsoft\Office
\10.0\Publisher\Doc_Path
Microsoft Publisher 2002 | Default location | Picture location HKCU\Software\Policies\Microsoft\Office
\10.0\Publisher\Picture_Path

Word policies that accept environment variables

Policy name Registry entry
Microsoft Word 2002 | Miscellaneous
| Custom Answer Wizard database path
HKCU\Software\Policies\Microsoft\Office
\10.0\Word\AnswerWizard
\AdminDatabase
Microsoft Word 2002 | "Tools | Options…" | File Locations | AutoRecover files HKCU\Software\Policies\Microsoft\Office
\10.0\Word\Options\AUTOSAVE-PATH
Microsoft Word 2002 | "Tools | Options…" | File Locations | Documents HKCU\Software\Policies\Microsoft\Office
\10.0\Word\Options\DOC-PATH
Microsoft Word 2002 | "Tools | Options…" | File Locations | Clipart pictures HKCU\Software\Policies\Microsoft\Office
\10.0\Word\Options\PICTURE-PATH
Microsoft Word 2002 | "Tools | Options…" | File Locations | Startup HKCU\Software\Policies\Microsoft\Office
\10.0\Word\OptionsSTARTUP-PATH
Microsoft Word 2002 | "Tools | Options…" | File Locations | Tools HKCU\Software\Policies\Microsoft\Office
\10.0\Word\OptionsTOOLS-PATH

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